Outsourced & Cloud Bookkeepers for Restaurants
Streamline your restaurant's finances with expert bokkeeping, clear financial reports, and dedicated guidance--all backed by cloud technology you can access anywhere.
Our Core Services for Restaurants
Our specialized team takes care of your transaction recording, staff payroll, vendor payments, and all required financial statements. This means you stay compliant, keep payroll accurate, and always know where your money is going. Our cloud bookkeeping service also gives you secure, real-time access to your financial data—so you can review profits, catch trends, and uncover opportunities for savings or growth anywhere, anytime.
Bookkeeping & Transaction Reporting
Every sale, expense, and bank transaction is meticulously tracked and matched against your records, ensuring nothing slips through the cracks. Accurate reconciliation reduces errors and supports clean, audit-ready books each month.
Accounts Payable & Receivable
Never miss a vendor payment or lose track of invoices again. From receiving and coding invoices to scheduling payments and maintaining strong supplier relationships. This ensures your bills are paid on time, cash flow is optimized.
Payroll & Tip Management
TRF offers end-to-end payroll processing and tip allocation tailored to restaurant requirements. From hourly staff to managers, direct deposits, and reporting, your team gets paid accurately while remaining compliant with regulations.
Sales Tax Filing & Compliance
TRF handles your sales tax tracking, and preparation, reducing the risk of missed deadlines or costly penalties. This gives you peace of mind and ensures your business stays in good standing with state and local tax authorities.
Financial Analysis & Insights
TRF develops and tracks operating budgets, provides detailed variance analysis, and offers proactive revenue and cost forecasting. This service helps restaurants manage seasonality, plan for growth, and make confident, informed business decisions using real numbers and intelligent projections.
Financial Reporting & Analysis
Receive monthly profit & loss statements, balance sheets, and cash flow reports with easy-to-digest insights. These reports provide a clear view of your restaurant’s performance and support informed financial decisions.
What Sets Trinity Rivers Financial Apart?
Accurate Financial Records
Strong bookkeeping is what turns a busy dining room into a profitable Texas restaurant. For a deeper look at how to handle POS integrations, food and beverage costs, payroll, tips, and sales tax across cities like Dallas–Fort Worth, Houston, Austin, San Antonio, and El Paso, read the full guide on bookkeeping for Texas restaurants. You will see how the right bookkeeping process can protect thin margins, smooth out cash flow, and keep your restaurant compliant as you grow. Then, when you are ready, Trinity Rivers Financial can help you implement those same systems in your own operation.
Software-Integrated Accounting
We leverage modern accounting software to streamline bookkeeping, reporting, and payroll, reducing errors and saving you time.
Compliance You Can Count On
Our team ensures your business stays fully compliant with tax laws and financial regulations, minimizing risks and avoiding penalties.
Why Choose Trinity Rivers Financial for Your Restaurant?
Running a restaurant leaves little time for complicated accounting and tedious bookkeeping tasks. Trinity Rivers Financial specializes in restaurant bookkeeping services, handling daily transactions, payroll, and all your financial reporting needs, so you can focus on delivering exceptional dining experiences.
✓ Tip tracking and payroll support tailored for servers, bartenders, and kitchen staff, including tip-outs and pooled tips
✓ Monthly restaurant-specific P&L and cash flow reporting, including prime cost and key food and labor ratios
✓ Vendor and expense tracking for food, beverage, paper goods, and overhead so you can see true plate and menu profitability
✓ Sales tax compliance and reporting for dine-in, takeout, and delivery, plus full QuickBooks or Xero cloud integration
✓ Weekly or monthly inventory-focused reporting so you can monitor food, beverage, and waste trends and protect thin restaurant margins
✓ Cleanup of messy or behind-on books so your restaurant can get back to a clean starting point without disrupting daily operations
Open positions
Frequently Asked Questions
Restaurant owners partner with Trinity Rivers Financial to get clear, reliable books without spending nights buried in receipts. This FAQ section answers the most common questions about how our restaurant bookkeeping works, from daily sales entries to month-end reporting. Use it to understand what to expect when you work with a specialized restaurant bookkeeper who knows food and beverage margins, labor, and sales tax. If you are wondering how we connect to your POS, handle tips, or keep you compliant, you are in the right place. Explore the questions below to see how our cloud-based process is designed to fit seamlessly into your existing operations.
How does outsourced bookkeeping work for restaurants?
Outsourced restaurant bookkeeping means a specialized team handles your daily numbers so you can focus on running the dining room and kitchen. We connect to your POS, bank, credit cards, payroll, and delivery platforms, then posts and reconciles sales, tips, vendor bills, and payroll on a set weekly and monthly schedule. You receive restaurant-specific reports—like P&L, cash flow, and key food and labor metrics—along with clear explanations so you actually understand what the numbers say about your menu and operations. Communication typically happens through email, secure portals, and quick check-in calls to review questions, upcoming decisions, or unusual trends. Behind the scenes, your books stay organized, compliant, and ready for tax season, while you get a finance partner who knows how restaurants really work
Do you work with restaurant POS systems?
Yes. Trinity Rivers Financial integrates with many popular restaurant POS and payroll platforms so your daily sales, tips, comps, and payroll data flow directly into your books for seamless reconciliation. This reduces manual entry, cuts down on errors, and ensures that card batches, cash deposits, and third‑party delivery payouts tie cleanly to your bank and merchant statements.
What are the most important financial reports for a restaurant owner?
The three most crucial reports are the Profit and Loss Statement, Balance Sheet, and Cash Flow Statement. These provide insight into profitability, financial health, and daily operations, helping owners make informed business decisions.
Can you help set up or transfer my restaurant’s bookkeeping to cloud software?
Yes. Trinity Rivers Financial offers hands-on setup and migration services for QuickBooks, Xero, and other top cloud platforms, making it easy to transition your restaurant’s financial records to secure and efficient online bookkeeping.